5 Ways a Calendar Tool Will Make Your Life Easier

5 Ways a Calendar Tool Will Make Your Life Easier

February 4, 2021

If you’re still relying on a planner instead of an intuitive calendar tool, you’re making life so much harder for yourself. 

When it comes to tackling all of your to-dos, accomplishing your goals, and mastering your time… you need to upgrade! 

If you’re wondering what it means to master your time… Simply put, it means spending more time being productive and creating a healthy balance between work and personal downtime. 

Our society is driven by excessive busyness. We often applaud each other for being “busy” even when tasks remain unfinished and we’re operating on a constant level of exhaustion. 

By using a simple, but sophisticated calendar app you can:

  • Organize your time
  • Optimize your day
  • Keep your daily goals realistic
  • Prioritize and balance your life
  • Free up your time with automated scheduling, and more!

After 2020, most of us are more than ready to simplify our lives. Let’s dive in and discuss the 5 ways using a calendar tool will make your life easier: 

Organize your time

calendar tool

Let’s start off with the most basic benefit you can get, no matter what type of calendar you use… organizing your time. 

While planners allow you to scribble out notes and reminders to yourself, a calendar app is a well-organized system designed to streamline all of your daily tasks.  

Whether you’re running a business, working from home, or on the PTA, a calendar tool can help you keep on top of the moving pieces in your life, get organized and on track. 

Optimize your day

Having a clear plan for your day helps you make the most of your time and accomplish more in the same amount of time.  

When you use a calendar tool, it’s easier to optimize your productivity throughout the day by helping you: 

  • Track and limit how much time you’re spending on any one task
  • Set your own self-imposed deadlines that give you reasonable time to complete your tasks. 
  • Block off time to tackle any small tasks that only take a few minutes, before moving on to larger tasks

Being deliberate about how you spend your time can help you work smarter and increase your output without making your workday longer.  

If you’ve always wanted to make effective time management a habit, then a calendar tool is your best friend. 

Keep your daily goals realistic

Optimize your day

If you have a habit of cramming too many tasks into one day, you’re not alone but you could be on the path to burnout. 

When you use a calendar tool, you get a clear picture of how full your day actually is. This visual can help you spread out your activities and keep your daily goals realistic. 

Some additional tips: 

  • Don’t overload your calendar. Avoid completely filling up your day, this can leave you feeling overwhelmed and stressed.  
  • Reserve time for things that matter to you. Block out space on your calendar for activities and hobbies that you enjoy. Force yourself to switch off ‘busy mode’ and reclaim your time. 
  • Schedule breaks in between your appointments, meetings, and projects. Giving yourself momentary pauses allows you to reflect, prepare, and give your mind a rest. Shut your computer, relax in your favorite chair, or go for a walk around the block. 

If you’re questioning how you’ll be able to complete your tasks when you structure your day like this, it’s understandable. But, not taking adequate breaks during your workday will likely increase your productivity. Breaks are essential for de-stressing and de-cluttering your mind, and they can actually improve your overall work performance.

Maintain a balance between work and personal life

Balance work and play

Since the start of the pandemic, we’ve all dealt with a collision of work and home life like never before. With your workday blending into your personal and social life, it can be hard to maintain a healthy structure and balance. 

Zellim’s Calendar tool offers you the ability to create separate calendars for all the areas of your life. But, the app also gives you a master calendar where all your activities are integrated. 

Having both a separate and integrated view of where you’re spending your time can help you address any issues with balancing everything you have going on in your life.  

That way you can see how you’re day is structured and stop yourself from spending too much time on one activity, and not enough time on another. 

An automated appointment calendar saves you valuable time

Zellim calendar tool

Did you know on average almost 30%  of the average workday is spent going through emails and messages?

If you’re wondering if there’s a better way, the answer is yes! By using an automated appointment scheduler, you can significantly cut down on back-and-forth scheduling emails.

With Zellim’s automated appointment calendar you set your availability and then send out a link. Anyone can self-schedule, cancel, and reschedule time slots with you whenever they need to, without having to interact with you. 

The process is incredibly easy and there are no emails, messages, phone calls, or voicemails for you to respond to. Your schedule is always available whenever your clients, team, students, etc. need it.

Finishing up!

Here’s the thing…Your time and attention are the most valuable resources you have, so don’t let them go to waste!

When you use a proficient calendar tool, you can take charge of your life, accomplish more without having to put in more hours, and free up your time.

And, Zellim gives your a FREE trial, so why not give it a try?